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AI Security · AI Data Security

Understand How Employees Share Data with AI

Employees use AI daily for writing, analysis, and coding. GuardStance AI Data Security discovers every AI tool in use, distinguishes corporate tenants from personal accounts, and masks or blocks sensitive data in prompts and file uploads.

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What the user typed

Draft a payment reminder for Maria Lopez, passport X1234567, IBAN ES00 1234 5678 9012 3456 7890.

What goes to the AI tool

Draft a payment reminder for [NAME], passport [PASSPORT], IBAN [IBAN].

Illustrative example

A customer list goes to a personal chatbot.

Data
Customer list with names and phone numbers
User
Sales manager
Destination
Chatbot · personal account
Policy
Customer data / AI sharing
Decision
Block not sent, reason shown

Visibility Comes Before Control

Organizations need to understand which AI tools employees use and where sensitive information may be shared before they can establish effective security policies.

GuardStance AI Data Security focuses on AI usage visibility, sensitive data exposure, and governance. AI Firewall provides inline inspection and enforcement for prompts and responses. Together, these capabilities help security teams understand risky AI activity and apply the right controls.

How does it work?

  1. Find the AI tools

    The AI services in use, by user and device, with corporate or personal account.

  2. Inspect AI content

    Typed prompts, pasted text, and attached files are checked by the Detection Engine before they leave.

  3. Mask or stop

    Sensitive values become labels, or the prompt stops if the policy says so.

  4. Tell the user

    The user sees “This content was not sent” and the reason.

What does the AI module do?

  • Shadow AI inventory

    Which AI tools are used, by whom, how often and with which account.

  • Prompt inspection

    Typed and pasted text is classified before it is sent.

  • Upload control

    Files attached to a prompt are inspected like any other upload.

  • Masking

    Names, IDs and account numbers become labels; the rest goes through.

  • Account-aware policy

    Different rules for the company’s AI tenant and for personal accounts.

  • Browser and desktop

    The browser extension covers web AI; the endpoint agent covers desktop AI apps.

Questions about AI Data Security

Do we have to block AI tools?

No. Blocking AI outright drives employees to unmanaged personal devices. GuardStance lets you allow AI productivity while automatically masking PII, financial data, and secrets in prompts—reserving blocks for critical intellectual property or unapproved personal accounts.

Which AI tools does it see?

GuardStance detects browser-based LLMs (such as ChatGPT, Claude, Gemini, Perplexity, and DeepSeek), desktop AI apps, and coding assistants (Copilot, Cursor, Claude Code, Codex), while also inspecting AI file uploads in collaboration tools like Teams and Slack.

Where should we start?

Start by turning on Shadow AI discovery in monitor mode. Within days, you get a concrete inventory of which AI services are used, by which departments, and what sensitive data is being shared—giving you the evidence needed to set practical masking and blocking rules.

See it on your own data.

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